Privacy Policy
Last Updated: August 1, 2025
The Sierra Leone Ministry of Health is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information.
1. Information We Collect
We collect information that you provide directly to us when you:
- Create an account on our Job Portal
- Apply for job positions
- Update your profile information
- Communicate with us
Personal Information may include:
| Information Type | Examples |
|---|---|
| Identification Information | Full name, NIN, date of birth, gender |
| Contact Information | Email address, phone number, physical address |
| Professional Information | Qualifications, work experience, education history |
| Technical Information | IP address, browser type, device information |
| Profile Information | Profile photo, account preferences |
2. How We Use Your Information
We use the information we collect for the following purposes:
- To process and evaluate your job applications
- To communicate with you about your application status
- To verify your identity and qualifications
- To improve our services and user experience
- To comply with legal obligations and government regulations
- To protect the security and integrity of our systems
3. Legal Basis for Processing
We process your personal information based on the following legal grounds:
- Consent: When you explicitly agree to us processing your information
- Contractual Necessity: To process your job application
- Legal Obligation: To comply with Sierra Leone employment laws
- Public Interest: For government recruitment processes
4. Information Sharing and Disclosure
We may share your information with:
- Government Agencies: Other relevant ministries and departments involved in the recruitment process
- Service Providers: Third-party vendors who provide services on our behalf (e.g., hosting, analytics)
- Legal Requirements: When required by law, regulation, or legal process
We do not sell your personal information to third parties.
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Retention periods:
- Successful applicants: Information retained as part of employment records according to government regulations
- Unsuccessful applicants: Information retained for 2 years for future recruitment opportunities unless you request deletion
- Inactive accounts: Accounts may be archived after 3 years of inactivity
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of sensitive data
- Regular security assessments
- Access controls and authentication mechanisms
- Secure server infrastructure
7. Your Rights
Under Sierra Leone data protection regulations, you have the following rights regarding your personal information:
- Access: You can request access to the personal information we hold about you
- Correction: You can request correction of inaccurate or incomplete information
- Deletion: You can request deletion of your personal information in certain circumstances
- Objection: You can object to processing of your personal information
- Portability: You can request transfer of your data to another organization
To exercise these rights, please contact us using the information provided in the "Contact Us" section.
8. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to:
- Remember your preferences and settings
- Analyze how our Portal is used
- Improve our services
You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our Portal.
9. Children's Privacy
Our Portal is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact our Data Protection Officer at:
Ministry of Health
Data Protection Officer
Youyi Building, Brookfields
Freetown, Sierra Leone
Email: recruitment@mohs.gov.sl
Phone: +232 00 000000
12. Complaints
If you are not satisfied with how we handle your personal information or a privacy-related complaint, you have the right to lodge a complaint with the Sierra Leone National Data Protection Authority.